The information here is to guide purchasers on what to expect and what not to expect in purchasing a property on the estate. Each householder in Northwick Park will be a shareholder in Northwick Park Ltd, and on purchasing their property will be issued with a share certificate that allows them to vote at the AGM. There is a quarterly service charge , the amount of which is determined by the Northwick Park Board and associated shareholders.

House sale transfer process

A pack of essential documents and information is available from Northwick Park Ltd (NPL). Please make contact by mail or email:

The Estate Manager
The Estate Office
William Emes Garden
Northwick Park
Blockley GL56 9RL

propertysales@northwickpark.org

The standard information pack includes a more detailed version of procedures summarised here, together with covenants and other agreements which must be signed by the purchaser and by NPL to enable transfer of ownership. The enclosed tariff gives details of fees due in advance for these services. Please note that NPL is not registered for VAT.

Once payment has been received to NPL’s HSBC account (details available from the above contact) a receipt will be issued and contained within the pack requested. Please note that before any sale can be completed, the seller’s solicitors must ensure that their clients have paid any money due, and carried out any other action required by NPL (see items 2 and 6 in the summary below). Otherwise, NPL will be unable to provide the Certificate of Compliance, which the purchaser’s solicitors require in order to register transfer at the Land Registry (see item 9)

Procedures required for transfer of property at Northwick Park are as follows:

1. The seller’s solicitor, who is responsible for initiating the transfer, requests and pays NPL (as detailed above) for all essential documents and the required pack or packs of information. On receipt of the fee, NPL sends the pack appropriate to the property concerned. Procedures summarised below are for the 71 freehold properties.
2. These packs include a statement of account, covering any service charges, reserve fund contributions, and other money or actions required by NPL from the seller before transfer can be completed. NPL will notify the seller’s solicitor of any breach of the covenants which has not been remedied.
3.  Using a template provided by NPL or an appropriate standard form of Deed, the buyer’s solicitors draw up a Deed of Covenant, inserting specific details about the property and relevant previous deeds of covenant and transfer, as recorded in the Proprietorship Register obtained from the Land Registry.
4. Solicitors advise the purchaser about the force of covenants applying to the property, which are set out in Land Registry records, and any supplementary regulations made by NPL for good management of the Estate (included in the information pack). The purchaser then signs the Deed of Covenant, which is sent to NPL. The sale can be completed at this point.
5. A Stock Transfer Form signed by the seller notifying NPL of the new shareholder and a Notice of Transfer also needs to be sent, together with the seller’s original share certificate (or a signed declaration that it cannot be found).
6. NPL checks that all documents are correct and complete, and that the seller has completed any required action (e.g. permission for structural alterations) and paid any money due, as notified in item 2 above
7. If so, and on payment of the required fee, the Deed of Covenant is signed in duplicate by the Company Secretary and a Director of NPL, or by two Directors. One copy is retained by NPL, the other is returned to the purchaser’s solicitor.
8. On payment of the required fee, NPL signs in duplicate the Notice Of Transfer. One copy is retained by NPL, the other is returned to the purchaser’s solicitor.
9. On payment of the required fee, NPL also sends to the purchaser’s solicitor a Certificate of Compliance for forwarding to the Land Registry, confirming compliance with all requirements recorded in the Proprietorship Register.
10. On payment of the required fee, a new Northwick Park Limited share certificate will subsequently be sent to the purchaser by NPL, or their representative.

NPL will provide (subject to charge) supplementary information about these procedures, and any special cases which may be required by sellers, buyers, and their professional advisers. Please see attached tariff.

TARIFF FOR INFORMATION AND DOCUMENTS

FOR SELLERS:
1. Standard information pack (to be provided within 7 working days of
payment receipt) to include the following:

 Step by step guide to the transfer process with supporting
documents
 Statement of freeholders/leaseholders account
 Deed of covenant (template)
 40 Frequently asked questions about Northwick Park
 Copy of the last 3 years accounts
 Copy of insurance certificate
 Copy of chancel insurance certificate
 Copy of current years budget
 Memorandum and articles of association for Northwick Park Ltd

350.00

(Please note that the standard information pack does not include
responses to bespoke enquiries).

2. Duplicate hard copy of standard information pack when ordered with 1
(to be provided within 7 working days of payment receipt)  53.00

3. Additional statements of freeholders/leaseholders account (to be
provided within 5 working days of payment received)  32.00

4. Copy of insurance certificate and summary of cover (to be provided
within 5 working days of payment receipt) 32.00

5. Copy of insurance certificate and full insurance policy documentation (to
be provided within 5 working days of payment receipt) 42.00

6. Additional documents (subject to availability) POA

7. Copy of building/alteration consent by the Board of NPL 32.00

8. Bespoke pre-contract enquiries, per question, excluding additional
documentation 20.00 for each

9. Bespoke pre-contract enquiries, excluding additional documentation, up
to 10 questions (to be provided within 10 working days of payment
receipt) 160.00

10.Bespoke pre-contract enquiries, excluding additional documentation, up
to 20 questions (to be provided within 10 working days of payment
receipt) 265.00

11.Fast track service for item 1 and 2 (to be provided within 5 working days
of payment receipt) 63.00

12.Fast track service for item 3, 4 and 5 (to be provided within 3 working
days of payment receipt) 27.00

FOR PURCHASERS:
13. Certificate of Compliance (when processed by NPL, or their
representative)

14. Notice of Transfer/Assignment (when processed by NPL, or their
representative)

15.Deed of Covenant (Deed to be prepared by solicitor and processed by
NPL, or their representative)

16. Issue of Share Certificate (when processed by NPL, or their
representative). The fee for the above four documents (13, 14, 15 and 16)

350.00